Invite a New/Transfer-in J-1 Scholar or Update Start & End dates

J-1 Exchange Visitor Program

Overview Information for HR Business Partners and Host Units

Questions to ask before submitting a request:

  1. Was the scholar previously in the U.S. on J-1 or J-2 status?
  2. Is the scholar currently in the U.S. as an exchange visitor at another institution?
  3. Is the scholar currently in the U.S. in another visa status, other than J-1?
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J-1 Resources

Use these instructions for:

  • A prospective employee who has at least a bachelor’s degree;
  • A prospective employee who will come to U.S. from abroad; or
  • A current employee or student in another immigration status who will become J-1; or
  • A prospective employee who is in the U.S. as a J-1 scholar and will transfer their J-1 sponsorship from another J-1 program sponsor to the University of Colorado Denver | Anschutz Medical Campus.

J-1 Category

Common Job Codes and Titles for Employees**

Activity

J-1 Length of stay*

Research Scholar

  • Post-Doctoral Fellow
  • Visiting Research Associate
  • Visiting Researcher

research, observe, or consult and the possibility to teach or lecture (can include MDs with no patient contact/care)

3 weeks to 5 years

Professor

Visiting faculty title

teach, lecture, observe, or consult and the possibility to research

(can include MDs with no patient contact/care)

3 weeks to 5 years

Short-term Scholar

Any of the above or other visiting title

lecture, observe, consult, train, or demonstrate special skills

Up to 6 months

Specialist

Choose based on specific duties

observe, consult, or demonstrate special knowledge or skills

3 weeks to 1 year

** See the Benefits Eligibility Matrix for job codes and descriptions

* J-1 lengths of stay do not replace university policy on appointment time limits. See:

  • Equal Pay for Equal Work Act Posting Guidance for Visiting Faculty Appointments
    • Maximum appointment of 9 months (Denver) or one year (Anschutz)and where conversion to a regular appointment is not expected.
    • When visiting positions are posted, appointment is limited to 2 academic years (Denver) and 2 years (Anschutz).
  • Anschutz Policy for Research Postdoctoral Fellows/Trainees
    • Maximum of five years of postdoctoral experience
    • Petition the dean of the school/college in which the faculty member has their primary appointment for an extension

Steps to request Form DS-2019 for a new J-1 Scholar - Employee

3

Step Three

  • Complete J-1 Request for Form DS-2019 at least 2-3 months in advance of proposed start date for a new scholar and at least one month in advance for a transfer-in scholar
4

Step Four

  • New Scholar: Within 10 business days ISSS issues Form DS-2019 and emails it to the prospective scholar and copies the HRBP
  • Transfer-in Scholar: ISSS issues Form DS-2019 after the transfer date, emails it to the scholar and copies the HRBP
5

Step Five

  • Scholar applies for visa (J-1 transfer scholars, and Canadian and Bermudan citizens exempt)
  • Scholar makes travel arrangements and arrives at the university

Use these instructions for:

  • A prospective scholar who has at least a bachelor’s degree;
  • A prospective scholar who will come to U.S. from abroad; or
  • A current scholar, employee or student in another immigration status who will become J-1; or
  • A prospective scholar who is in the U.S. as a J-1 scholar and will transfer their J-1 sponsorship from another J-1 program sponsor to the University of Colorado Denver | Anschutz Medical Campus.

J-1 Category

Common Job Codes & Titles

Activity

J-1 Length of stay

Research Scholar

Research Affiliate

research, observe, or consult and the possibility to teach or lecture

(can include MDs with no patient contact/care)

3 weeks to 5 years

Professor

Visiting faculty title

teach, lecture, observe, or consult and the possibility to research

(can include MDs with no patient contact/care)

3 weeks to 5 years

Short-term Scholar

Any of the above or other visiting/temporary title

lecture, observe, consult, train, or demonstrate special skills

Up to 6 months

Specialist

Choose based on specific duties

observe, consult, or demonstrate special knowledge or skills

3 weeks to 1 year

Steps to request Form DS-2019 for a new J-1 Scholar

3

Step Three

  • Complete J-1 Request for Form DS-2019 at least 2-3 months in advance of proposed start date for a new scholar and at least one month in advance for a transfer-in scholar
4

Step Four

  • New Scholar: Within 10 business days ISSS issues Form DS-2019 and emails it to the prospective scholar and copies the HRBP
  • Transfer-in Scholar: ISSS issues Form DS-2019 after the transfer date, emails it to the scholar and copies the HRBP
5

Step Five

  • Scholar applies for visa (J-1 transfer scholars, and Canadian and Bermudan citizens exempt)
  • Scholar makes travel arrangements and arrives at the university

Use these instructions for:

  • Updating the start and end dates for a new scholar whose arrival is delayed.

J-1 Category

J-1 Maximum stay*

Research Scholar

5 years

Professor

5 years

Short-term Scholar

6 months

Specialist

1 year

* J-1 lengths of stay do not replace university policy on appointment time limits. See

  • Equal Pay for Equal Work Act Posting Guidance for Visiting Faculty Appointments
    • Maximum appointment of 9 months (Denver) or one year (Anschutz)and where conversion to a regular appointment is not expected.
    • When visiting positions are posted, appointment is limited to 2 academic years (Denver) and 2 years (Anschutz).
  • Anschutz Policy for Research Postdoctoral Fellows-Trainees
    • Maximum of five years of postdoctoral experience
    • Petition the dean of the school/college in which the faculty member has their primary appointment for an extension

Steps to request an updated Form DS-2019 for a J-1 Scholar

1

Step One

  • Determine new dates of employment or visit
4

Step Four

  • Within 10 business days of receiving a complete request, ISSS issues Form DS-2019, emails it to the scholar and copies the HRBP

International Student & Scholar Services

International Students

CU Denver

Student Commons Building

1201 Larimer Street

Suite 1119

Denver, CO 80204

International Scholars

CU Denver

Lawrence Street Center

1380 Lawrence Street

Suite 932

Denver, CO 80204

International Students & Scholars

CU Anschutz

Fitzsimons Building

13001 East 17th Place

Ground Floor: STE. EG305, EG305A, and EG306

Aurora, CO 80045

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