Third-Party / Sponsor Billing

Invoicing Third-Party Billing Sponsors begins the week following the CU Denver Campus's Census Date. Please, allow 4-6 weeks to receive an invoice.

Payment is due within thirty (30) days from the invoice date on the Sponsor Billing invoice. If payment is not received by the following semester, the conditional credit on the account will be canceled and the student will be responsible for the balance. Late and Service charges will incur, and no transcript or diploma can be ordered until the student's balance is cleared.

If payment is less than the invoice, the conditional credit on the account will be reduced according to the received payment. Students will then be responsible for paying the remaining balance. If payment is more than the invoice, the conditional credit will be increased or may be refunded to the student pending the sponsor's approval. 

• It is your responsibility to request a sponsor billing request for each term you plan on using a sponsor. This must be submitted before the census date to avoid late fines and service charges. 
• It is your responsibility to notify thirdpartybilling@ucdenver.edu if you make changes to your schedule.
• Some sponsors require grants and institutional funding to apply to student bills before they will pay the remaining balance. We do our best to ensure that this procedure is followed as required; however, Financial Aid is a separate department and aid sometimes applies to accounts after our billing process. If you receive an incorrect refund, it is the student's responsibility to return it within 30 days of receipt. If you are unsure of the validity of a refund, please, contact us at thirdpartybilling@ucdenver.edu, or call 303-315-1800.
• You are responsible for paying your portion of the bill by the due date to avoid late and service charges.
• It is your responsibility to notify the Third-Party Billing Team if there are changes to the terms of your sponsorship.
• If the sponsor refuses to pay, the balance will become the student's responsibility. The student will be notified via email if 2nd and 3rd invoices are needed. If the sponsor does not pay before the term's census date following the sponsor billing request, the school will reverse the conditional payment. The student will then have 30 days to remit payment or will face fines and registration holds.
• Your Third-Party cannot be invoiced for any items not posted to your student account.
• Third-Party does not submit grades or transcripts. You are responsible for providing any additional information required by the sponsoring agency. 

A Billing Authorization needs to be submitted for a Tuition/Fee Third-Party Billing arrangement to be reviewed by the Third-Party Team.  

The Third-Party Billing Team accepts the following documents as billing authorizations:

• SF-182s
• Purchase Orders/Vouchers
• Letter of Credits

If your organization does not issue the documents listed above, please read our Interested Sponsor process to set up or Maintain a Tuition Fees Third-Party Billing Agreement.

Please note: Employer Tuition Reimbursement and/or Tuition Deferment are not acceptable third-party billing arrangements. These students should either pay upfront or sign up for the Nelnet Payment Plan that the university offers to its students.

For more information about the Nelnet Payment Plan visit our Payment Plans webpage.

Students should ask their sponsors the following questions to determine expectations regarding third-party sponsorships:

• ​What are my sponsor's requirements to obtain and/or maintain sponsorship?
• Does my sponsor cover all mandatory fees, instructional support fees, and/or tuition? 
• ​Does my sponsor pay for online and/or hybrid courses? 

Students are still responsible for their student account balances if their sponsor does not pay certain fees or never remits payment(s) to the Third-Party Billing Team.

Tuition Reimbursement is not an acceptable tuition/fee third-party billing arrangement since the student receives the payments directly from their employer.
 
Tuition Deferment is not an acceptable tuition/fee third-party billing arrangement since tuition and fees are due at the time of assessment.
 
Students who are utilizing these benefits can choose one of the two options below:

• Pay the balance in full to the university and receive reimbursement from their employer at a later date
• Sign up for a Nelnet Payment Plan through your UCDAccess Portal.​​​​​​​​​​​​​

The Third-Party Billing Team does not invoice for books or Bookstore Program Charges.

CU Denver and CU Anschutz Bookstores are owned by companies not affiliated with the university, therefore the university does not receive receipts, and books/supplies can be returned at any time.

CU Denver and CU Anschutz Bookstores administer their own book/supplies billing authorizations. Please, email the Third-Party Billing Team at: ThirdPartyBilling@ucdenver.edu and we will send you the most current contact information for each bookstore.​

Note: Please send all bookstore POs to 2341mgr@follett.com for them to bill in Tungsten for your students. As a reminder, students should let the bookstore know they are a Chapter 31 when they are ordering their books.

Third-party billing/Sponsored Students should submit a Sponsored Student Agreement Form before their student account can be conditionally credited.

Starting Spring 2024, our office will require that student billing authorizations (voucher/letter of credit/PO/FGL) be attached to the SSA form through the student portal. Students can upload their billing authorization directly to this online form. We can no longer accept billing authorizations via email; failure to submit the student agreement and billing authorization correctly may cause delays in sponsorship or invoicing.

How to Complete a Sponsored Student Agreement Form:

1. Log into UCDAccess
2. In the top right menu, select "Student Billing"
3. Click on "Sponsored Student Agreement"
4. Read the instructions and fill out the form

The Sponsored Student Agreement Form will be valid during the period specified on the Billing Authorization. If an organization issues a new billing authorization every semester for their student, the student is required to submit a Sponsored Student Agreement Form every semester.

 

Since the Third-Party Billing Team administers tuition/fee third-party billing arrangements, the student and/or sponsor may have to contact a different university department to set up or maintain sponsorship (see below):

International Sponsored (Foreign Governments, Agencies, or Organizations) Students

• ​University department: CU Denver | Anschutz Medical Campus – Office of International Affairs (OIA)’s International Student & Scholar Services | Sponsored Student Services
• Website: CU Denver | Anschutz Medical Campus's OIA International Sponsored Student Services 
• Email: SponsoredSe​rvices@ucdenver.edu

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Veterans Affairs (VA) Educational Benefits – Chapter 33 (Post 9/11 GI Bill and Chapter 31 (Vocational Rehabilitation)

• ​​University department: CU Denver | Anschutz Medical Campus Veterans and Military Student Services (VMSS) Office
• ​Website: CU Denver | Anschutz Medical Campus's Veterans & Military Student Services
• Email: vmss@ucdenver.edu
• CU Denver Campus Phone: 303-315-7300

Your Company's Letterhead

To: University of Colorado Denver | Anschutz Medical Campus 
Bursar's Office - Third-Party Billing 
PO Box 173364, Campus Box 131 
Denver, CO 80217
Date

Dear University of Colorado Third-Party Billing Team:

This letter is to request that you bill our office for the following University of Colorado Denver students:

Name SID or birth date Amount you will pay or percentage

[EXAMPLE: Jane Doe 101234567 $1000]
[EXAMPLE: John Smith May 4, 2000 50%]

• Indicate the Term/Semester you intend to pay for the student [EX: Spring 2022]
• Sponsors can pay for certain tuition and mandatory fee charges based on their organizational policies. The charges your organization will pay for should be clearly stated on the billing authorization.
  • Here are examples of charges that sponsors pay for:
    • pre-approved course’s tuition
    • Tuition charges only
    • Tuition and all mandatory fee charges
    • Tuition and some mandatory fee charges

Note: If your organization requires explanations of mandatory fees, please, contact the Bursar’s Office Third-Party Billing via email at: thirdpartybilling@ucdenver.edu, or via the website at: https://www.ucdenver.edu/student-finances/tuition-fees

• Please, list the type(s) of funding sources you'd like us to consider when invoicing your organization. This information must be clearly stated on the billing authorization.

(Some organizations wish to be the last funding source for a student if the student receives Scholarships, Colorado Opportunity Funds, or grants. This reduces the amount the organization must pay toward a student’s educational costs and prevents a student from receiving a refund).

Here are the links to this funding:
https://www.ucdenver.edu/registrar/residency/college-opportunity-fund 
https://www.ucdenver.edu/student-finances/scholarships 

The University of Colorado is moving to electronic billing and will send your invoices by email. If you require us to send it differently, please indicate it on your authorization.

The University of Colorado strongly recommends that you pay by ACH, if you pay another way, please indicate on your authorization.

Also, any credits on your account due to the student dropping courses or adjustments made will be sent by check to the information provided on the letterhead. If the mailing address is a different location, please ensure it is listed in your authorization.

Signature Line:

Contact Person

• General Inquiries
• Payment Inquiries (if that person is different)

Signed By