Third-Party / Sponsor Billing

Information for Students and Sponsors

The Bursar's Office Third-Party Billing Team administers tuition/fee arrangements between Third-Party Billing Sponsors and the university. A third-party entity is defined as an individual, private, government or state agency, or other outside entities who will assist in paying for any portion of your tuition and/or fees AND they are requesting a bill directly from the University. Examples include military tuition assistance, State Vocational Rehabilitation, workforce centers, etc. Third-Party Billing Sponsor Payments are subject to the same Federal Reporting requirements as other financial aid.

Domestic and International Students: You will need to submit a Sponsored Agreement Form each term before census date. You must also have a voucher/Letter of Credit/Financial Guarantee Letters/Authorizations submitted to the appropriate office before a conditional credit can be applied to the student account. The only exceptions are the following sponsors: Americorps, VA Chapter 31/Chapter 33, and CU Denver K-12 Outreach Students.
All students: please read the below FAQ "What is the Third-Party Billing Process" and "Student Responsibilities"

Since the Third-Party Billing Team helps other university departments with the administration of their students' educational benefits, these students will need to contact their respective university department to begin the Third-Party Billing Sponsorship Process:

International Sponsored Students (Foreign Governments, Agencies, or Organizations): Please reach out to the CU Denver | Anschutz Medical Campus' OIA International Sponsored Student Services.
Veterans Affairs (VA) Educational Benefit Students - Chapter 33 (Post 9/11 GI Bill) and Chapter 31 Vocational Rehabilitation: Please reach out to the CU Denver | Anschutz Medical Campus' Veterans & Military Student Services.

External government entities or organizations that do not require an official invoice from the Bursar's Office may be administered by the Financial Aid & Scholarship Offices (FASO). If you are unsure if your payment is a scholarship or a sponsorship, please contact us via email at thirdpartybilling@ucdenver.edu .

The Third-Party Billing Team will make reasonable efforts to accommodate specific billing requirements of sponsors. Students are expected to provide any documentation, corroborations or notifications required by their sponsors that are outside the duties and responsibilities of the Third-Party Billing Team.

The team reserves the right to deny any billing authorization(s) that does not adhere to guidelines listed under "What Information is Needed to Set-Up or Maintain a Tuition/Fee Third-Party Billing Arrangement?" in the Frequently Asked Questions section of this webpage.

Third-Party Sponsors cannot use QuikPay or its authorized users function to make payments.

Frequently Asked Questions (FAQ)

The Third-Party Billing Process is the method the Bursar's Office uses to administer various tuition/fee billing contracts.

Upon receipt of a Billing Authorization, Letter of Credit, or Voucher, the Third-Party Billing Team reviews the document to ensure it meets the guidelines for tuitionn/fee third-party billing.

The Third-Party Billing Team can either deny or approve the Billing Authorizations. If the Sponsor's Billing Authorization is approved, the student's account is conditionally credited for the amount that the Bursar’s Office expects to invoice the sponsor. This conditional credit amount will be based on the information provided on the Billing Authorization and previous invoicing knowledge.

If a student's sponsor payment is dependent on the student's credit hours, registration status, approved courses and other registration-related factors, the student's account is continually adjusted to reflect those changes and a Bursar’s Office Hold may be placed on the student's account to prevent refunds until after Census Date (add/drop deadline).

If a student's Sponsor Billing Authorization is submitted after service charges and late payment charges have been assessed on the student's account, the student is responsible for paying those charges.

Invoicing Third-Party Billing Sponsors begins the week following the CU Denver Campus' Census Date. Please allow 4-6 weeks to receive an invoice.

Payment is due within thirty (30) days from the invoice date listed on the Sponsor Billing invoice. If payment is not received by the following semester, the conditional credit on the account will be cancelled and the student will be responsible for the balance. Late and Service charges will incur, and no transcript or diploma can be ordered until the student's balance is cleared.

If payment is less than the invoice, the conditional credit on the account will be reduced according to the received payment. Students will then be responsible for paying the remaining balance. If payment is more than the invoice, the conditional credit will be increased, or may be refunded to the student pending sponsor's approval.

It is your responsibility to request a sponsor billing request for each term you plan on using a sponsor. This must be submitted before census date to avoid late fines and service charges.
It is your responsibility to notify thirdpartybilling@ucdenver.edu if you make changes to your schedule.
Some sponsors require grants and institutional funding to apply to student bills before they will pay the remaining balance. We do our best to ensure that this procedure is followed as required, however, Financial Aid is a separate department and aid sometimes applies to accounts after our billing process. If you receive an incorrect refund, it is the student's responsibility to return it within 30 days of receipt. If you are unsure of the validity of a refund, please contact us at thirdpartybilling@ucdenver.edu, or call 303-315-1800.
You are responsible for paying your portion of the bill by the due date to avoid late and service charges.
It is your responsibility to notify the Third-Party Billing Team if there are changes to the terms of your sponsorship.
If for any reason the sponsor refuses to pay, the balance will become the student's responsibility. The student will be notified via email if 2nd and 3rd invoices are needed. If the sponsor does not pay before census date of the term following the sponsor billing request, the school will reverse the conditional payment. The student will then have 30 days to remit payment or will face fines and registration holds.
Your Third-Party cannot be invoiced any items that are not posted to your student account.
Third-Party does not submit grades or transcripts. You are responsible for providing any additional information required by the sponsoring agency.

A Billing Authorization needs to be submitted in order for a Tuition/Fee Third-Party Billing arrangement to be reviewed by the Third-Party Team.

The Third-Party Billing Team accepts the following documents as billing authorizations:

SF-182s
Purchase Orders/Vouchers
Letter of Credits

If your organization does not issue the documents listed above, please read our Interested Sponsor process to Set-Up or Maintain a Tuition Fees Third-Party Billing Agreement.

Sponsors and students should always aim to have Billing Authorization Letters submitted to the appropriate university department at least two weeks before Census Date.

If you are unsure of which university department to submit a Billing Authorization Letter, please read information listed on "Which University Department Should I Contact to Submit Documentation and Other Inquires?"

Please note: Employer Tuition Reimbursement and/or Tuition Deferment are not acceptable third-party billing arrangements. These students should either pay upfront or sign up for the Nelnet Payment Plan that the university offers to its students. For more information about the Nelnet Payment Plan visit our Payment Plans webpage.

Students should ask their sponsors the following questions to determine expectations regarding third-party sponsorships:

What are my sponsor's requirements to obtain and/or maintain sponsorship?
Does my sponsor cover all mandatory fees, instructional support fees and/or tuition?
Does my sponsor pay for online and/or hybrid courses?

Students are still responsible for their student account balances if their sponsor does not pay certain fees or never remits payment(s) to the Third-Party Billing Team.

Tuition Reimbursement is not an acceptable tuition/fee third-party billing arrangement since the student receives the payments directly from their employer.

Tuition Deferment is not an acceptable tuition/fee third-party billing arrangement since tuition and fees are due at the time of assessment.

Students who are utilizing these benefits can choose one of the two options below:

Pay balance in full to the university and receive reimbursement from their employer at a later date
Sign-up for a Nelnet Payment Plan through your UCDAccess Portal.

The Third-Party Billing Team does not invoice for books or Bookstore Program Charges.

CU Denver and CU Anschutz Bookstores are owned by companies not affiliated with the university, therefore the university does not receive receipts and books/supplies can be returned at any time.

CU Denver and CU Anschutz Bookstores administer their own book/supplies billing authorizations. Please email the Third-Party Billing Team at ThirdPartyBilling@ucdenver.edu and we will send you the most current contact information for each bookstore.

Yes, the Segal AmeriCorps Education Award is processed as third-party billing. The Segal AmeriCorps Education Award is a post-service benefit earned by individuals who complete an approved term of national service in AmeriCorps programs.

As a courtesy to these recipients, the Third-Party Billing Team and Financial Aid & Scholarship (FASO) Office process these educational awards as third-party billing due to the AmeriCorps/National Service Trust's two educational award disbursement schedule.

In order for a Segal AmeriCorps Education Award Recipient to use their funds, the recipient will have to submit a AmeriCorps Tuition/Fee Payment Request for University of Colorado Denver through MyAmeriCorps Portal.Once the recipient has submitted an AmeriCorps Tuition/Fee Payment Request through the MyAmeriCorps Portal, it will be forwarded to the university's AmeriCorps Administrator who works within the Financial Aid & Scholarships Office (FASO).

If the AmeriCorps Tuition/Fee Payment Request is approved by the University's AmeriCorps Administrator, the payment request will be transferred to the Third-Party Billing Team for processing. The team will place a conditional credit on the recipient's student account for the payment amount that was approved by the university's AmeriCorps Administrator.

AmeriCorps will send the funds to the Third-Party Billing Team at a later date to reimburse the university directly for the conditional credit placed on the recipient's student account.

In order to ensure that your AmeriCorps Payment Request is reviewed, approved and processed before your semester's Census Date, you should submit your AmeriCorps Tuition/Fee Payment request at least 4 to 6 weeks before the semester's class start date.

Third-Party Billing/Sponsored Students will have to submit a Sponsored Student Agreement Form before their student account can be conditionally credited.

How to Complete a Sponsored Student Agreement Form:

Log into UCDAccess
In the top right menu, select "Student Billing"
Click on "Sponsored Student Agreement"
Read the instructions and fill out the form

Please visit our "How To" guide for help on submitting the Sponsored Student Agreement Form.

AmeriCorps, VA Chapter 31/Chapter 33 and CU Denver K-12 Outreach students do not have to submit this form.

The Sponsored Student Agreement Form will have students read and acknowledge the Third-Party Billing Process and their Sponsored Student Financial Responsibility in the event that their Third-Party Billing Sponsor does not pay any or all charges.

The Sponsored Student Agreement Form will be valid during the time period specified on the Billing Authorization. If an organization issues a new billing authorization every semester for their student, the student will be required to submit a Sponsored Student Agreement Form every semester.

Since the Third-Party Billing Team administers tuition/fee third-party billing arrangements, the student and/or sponsor may have to contact a different university department to set-up or maintain sponsorship:

International Sponsored (Foreign Governments, Agencies, or Organizations) Students

University department: CU Denver | Anschutz Medical Campus – Office of International Affairs (OIA)’s International Student & Scholar Services | Sponsored Student Services
Website: CU Denver | Anschutz Medical Campus's OIA International Sponsored Student Services
Email: SponsoredServices@ucdenver.edu

Veterans Affairs (VA) Educational Benefits – Chapter 33 (Post 9/11 GI Bill and Chapter 31 (Vocational Rehabilitation)

University department: CU Denver | Anschutz Medical Campus Veterans and Military Student Services (VMSS) Office
Website: CU Denver | Anschutz Medical Campus's Veterans & Military Student Services
Email: vmss@ucdenver.edu
CU Denver Campus Phone: 303-315-7300

Your Company's Letterhead

To: University of Colorado Denver | Anschutz Medical Campus
Bursar's Office - Third-Party Billing
PO Box 173364, Campus Box 131
Denver, CO 80217
Date
Dear University of Colorado Third-Party Billing Team:
This letter is to request that you bill our office for the following University of Colorado Denver students:
Name SID or birth date Amount you will pay or precentage
Jane Doe 101234567 $1000
John Smith May 4, 2000 50%

Indicate the Term/Semester you intend to pay for the student E.g Spring 2022
Sponsors can choose to pay for certain tuition and mandatory fee charges based on their organizational policies. The charges that your organization will pay for have to be clearly stated on the billing authorization.
- Here are examples of charges that sponsors pay for:
  - pre-approved course’s tuition
  - Tuition charges only
  - Tuition and all mandatory fees charges
  - Tuition and some mandatory fees charges

Note: If your organization requires explanations of mandatory fees, please contact the Bursar’s Office Third-Party Billing via email at thirdpartybilling@ucdenver.edu. Or go to the website https://www.ucdenver.edu/student-finances/tuition-fees

Please list the type(s) of funding sources that you would like for us to consider when
invoicing your organization. This information must be clearly stated on the billing authorization. (Some organizations like to be the last funding source for a student if the student receives Scholarships, Colorado Opportunity Funds or grants. This reduces the amount that the organization must pay towards a student’s educational costs and to prevent a student from receiving a refund, Here are the links to this funding:
https://www.ucdenver.edu/registrar/residency/college-opportunity-fund
https://www.ucdenver.edu/student-finances/scholarships

The University of Colorado is moving to electronic billing and will send your invoices by email. If you require us to send it a different way, please indicate on you authorization.

The University of Colorado strongly recommends that you pay by ACH, if you pay another way please indicate on your authorization.

Also, any credits that are on your account due to student dropping courses or adjustments made will be sent by check to the information provide in the letterhead. If it is different location, please make sure it is listed in your authorization.

Signature Line:

Contact Person

General Inquires
Payment Inquiries (if that person is different)

Signed By

Tools

Resources

Schools & Colleges

Campus Affiliates

Student Finances

Billing & Payments

Third-Party / Sponsor Billing

Frequently Asked Questions (FAQ)

Your Company's Letterhead

Bursar's Office

Student Billing

Third-Party / Sponsor Billing

Frequently Asked Questions (FAQ)

What is the Third-Party Billing Process?

Student Responsibilities

What information is needed to set-up or maintain a Tuition/Fees Third-Party Billing Arrangement?

What information should sponsored students know about their sponsors?

Is Tuition Reimbursement/Tuition Deferment Considered Third-Party Billing?

Can books or Bookstore Program Charges be invoiced by the Third-Party Billing Team?

Is Segal AmeriCorps Education Award considered Third-Party Billing?

How do I submit a Sponsored Student Agreement Form?

Which university department should I contact to submit documentation and other inquiries?

Sample Letter of Credit

Bursar's Office

Student Billing